Understanding How to Plan a Meeting in Daytona Beach Shores, Florida at the Shores Resort and Spa
In today’s fast-paced business environment, planning a meeting can be challenging. Various tasks such as choosing the venue, having the required equipment and coordinating the entire meeting can be frustrating. However, with the right planning, you can deliver a smooth meeting that meets its objectives. Preparation can make or break a meeting. Therefore, the more work you put into organizing, the more efficient and productive the meeting will be. Here are some of the steps to follow, if you are planning a meeting.
Identify the Objectives
Do you need to solve a problem, review a budget, formulate sales goals or introduce a new member to the team? Once you identify the purpose of the meeting, then you can undertake the necessary preparation. You also need to know the attendees. Not everyone needs to attend a meeting. With the objectives in place and the number of attendees identify, you can choose the size of the venue. You may need a conference room or even a bigger one, based on the purpose of the meeting as well as the number of attendees.
Highlight the Details
Having identified the objectives, you then need to select your presenters. You need to be clear on what you expect of them, and the areas they need to cover. As you do this, you need to assess the available audio-visual and other equipment that may be needed during the presentation. You also need to organize catering for the meeting, depending on the number of attendants. If the meeting is going to take less than an hour, then you just need to organize for light snacks. If it goes the entire day, then you will have to arrange for lunch.
Spread the Word
Once you have covered all the preliminary bases, you need to announce the time and venue for the meeting. You also have to ensure this information is sent out as early as possible so that the presenters have enough time to prepare. Any issues that may arise should be addressed immediately, to prevent any mishaps during the day. Set up an automatic reminder for your convenience. Double-check on everything in advance, especially on availability and time. Confirm with the venue if everything is ready.
The venue plays a vital role, towards the success of the meeting. Some venues cater for everything, including catering and equipment needed for the meeting. If you are planning a meeting in Daytona Beach Shores, then you just need to book a venue at the Shores Resort and Spa. With over 20,000 square feet of conference facilities and meeting rooms, The Shores Resort & Spa has all the flexibility needed, to accommodate different needs. You can opt for the rooftop facility, which overlooks the breathtaking views of the ocean.
Visit Us Today
Our meeting facilities include 12 meeting rooms, two oceanfront executive boardrooms, rooftop rooms overlooking the blue waters of the Atlantic and Intracoastal Waterway, high-speed wireless internet access, and full audio-visual equipment. Other services include dedicated catering and banquet associates, a 24-hour business center, full-service spa and extensive culinary offerings, among others. When you hold a meeting at our facility, you can rest assured it’s going to be excellent. Submit your RFP today.